Open enrollment is coming up for many insurance companies, and there are several things that you want to keep in mind as you approach this period. Since it pertains to your employees taking advantage of group benefits in Ponte Vedra Beach, you can do to prepare.

PLAN AHEAD

One of the most important things to do is plan for open enrollment. Whether this is in October, November, or another time, you want to be sure you have the information to share with your employees. Plan a date where you are going to present new material to everyone. It may also be a good idea to post some posters around the office. Send out a “save the date” as well so people know when they have until to make changes to an existing policy or decide to sign up for their group benefits.

COMMUNICATE WITH EMPLOYEES Communication is a funny thing because every employee may prefer communication in a different way. As such, you may want to try a few different forms of communication, such as:

  • sending information packets home
  • Sending out emails
  • Setting up a presentation at work
  • Hanging posters in break rooms

Remember, the employee may not be the one who makes the decisions. There may be a partner involved at home, so make it easy for your employee to be able to share the information.

MAKE IT FUN

Open enrollment tends to be an information overload. There’s nothing fun about looking at PPO and HMO insurance policies. Especially if rates have gone up from year to year, people may also be grumbling about the cost of insurance.

Try to make open enrollment as fun as you can. Turn it into a health fair where you invite various local organizations to come out and offer up free items. Have some contests, hand out healthy snacks, and have a few local insurance representatives out there who can answer questions and help people to decide what their best options are for going into the New Year.

TALK TO YOUR INSURANCE AGENT

There may be some changes you want to make to your group benefits, too. Maybe you have been disappointed by one insurance company and want to explore the benefits of making a switch for your entire company. This is a big decision. Talk to your insurance agent early so you can find out what the costs are and what plans can be offered to your employees.

As you prepare for open enrollment in Ponte Vedra Beach, you should also mention it to your agent so they can offer up some suggestions as to how you can inform employees of changes and make it more exciting. In the end, the goal should be to find the happy balance of making open enrollment both fun and informative.